ALP Privacy Notice
Introduction
The Association of Labour Providers (ALP) (‘the organisation,’ ‘we,’ ‘us’ or ‘our’) is committed to protecting and respecting your privacy.
For the purposes of data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, ALP acts as a data controller in relation to the personal data described in this Privacy Notice. In some circumstances, where we process personal data on behalf of another organisation, we may act as a data processor.
This Privacy Notice explains how we collect, use, store, share and protect personal data. It applies to Members, employees, job applicants, consultants, contractors, individuals who work for organisations we do business with, event attendees, website users and other individuals whose personal data we process.
ALP maintains supporting Data Protection and Data Retention Policies. Copies are available on request.
If you have any questions about this Privacy Notice or wish to exercise your rights, please contact our Data Protection Lead on info@labourproviders.org.uk, or at Association of Labour Providers Ltd, Camberley House, 1 Portesbery Road, Camberley, Surrey GU15 3SZ.
How We Use Personal Data
We process personal data for a range of business purposes, including:
- Managing employment and consultancy relationships
- Recruiting employees and contractors
- Delivering membership services, training, consultancy, events and support services
- Managing member accounts and access to ALP services
- Providing access to the ALP website, member forum, eLearning platform and online resources
- Communicating with members, prospective members and other stakeholders
- Maintaining membership directories and records
- Administering webinars, conferences, workshops and events
- Responding to enquiries and requests for information
- Meeting legal, regulatory and contractual obligations
- Protecting ALP’s legitimate business interests
- Preventing fraud and ensuring the security of our systems and services
- Lawful Bases for Processing
- We process personal data under one or more of the following lawful bases:
- Performance of a contract – where processing is necessary to provide membership, employment, training, consultancy or other services
- Legal obligation – where processing is required to comply with legal or regulatory requirements
- Legitimate interests – where processing is necessary for the legitimate operation and development of ALP and does not override individuals’ rights and freedoms
- Consent – where consent is required, such as certain marketing communications or use of special category data
- Employment obligations – where processing is necessary for employment, social security or social protection law purposes
What Information We Collect
Employees/Job Applicants and Consultants
We may collect:
- Name, address, email address and telephone number
- Date of birth
- Curriculum vitae, qualifications, employment history and references
- Right to work documentation
- National Insurance number
- Bank account details and payroll information
- Tax and pension information
- Emergency contact details
- Training, appraisal and performance records
- Absence and leave records
- Disciplinary and grievance records where applicable
- Accident and incident records
- Information relating to reasonable adjustments
- Health information where required for employment, health and safety or legal purposes
Business Contacts, Members and Prospective Members
We may collect:
- Name
- Job title
- Employer details
- Email address
- Telephone number
- Business address
- Membership information
- Records of services used
- Communications and correspondence
- Professional information available from publicly available sources such as company websites and professional networking sites
- This information is used to administer memberships, deliver services, communicate with organisations and maintain accurate business records.
Membership Directory Information
As part of membership benefits, ALP may publish details of member organisations within its online membership directory, handbook and related publications. The publication of membership directory information forms part of the membership services provided by ALP and is undertaken on the basis of our legitimate interests in promoting member organisations and facilitating business networking.
The designated membership contact may request amendments or removal of contact information at any time.
Events, Training, and Webinars
When registering for an event, workshop, webinar or training programme, we may collect:
- Name
- Organisation
- Job title
- Email address
- Telephone number
- Dietary requirements
- Accessibility requirements
- Attendance records
This information is used to administer events and communicate event-related information.
Where necessary, limited information may be shared with venues, event partners or service providers solely for event administration purposes.
We may contact attendees regarding future similar events where permitted by law. Individuals may opt out of such communications at any time.
Website, eLearning and Member Forum Users
We may collect:
- Registration details
- User account information
- Login activity
- Forum participation data
- Course completion records
- Website usage information
- Technical information including IP address, browser type and device information
Forum contributions may be visible to other authorised users. Anonymised information from forum discussions may occasionally be used to develop guidance, training materials or support services.
Marketing Communications
We may send information about ALP services, events, publications, training opportunities and other activities that may be relevant to you.
Where required by law, we will seek your consent before sending marketing communications. In other cases, we may rely on legitimate interests where we have an existing business relationship.
You may unsubscribe from marketing communications at any time using the unsubscribe link in emails or by contacting us directly.
Cookies and Website Analytics
Our website may use cookies and similar technologies to improve functionality, analyse website usage and enhance user experience.
Information collected may include:
- IP address
- Browser type
- Device information
- Pages visited
- Time spent on pages
- Referring websites
Who We Share Personal Data With
We only share personal data where necessary and appropriate. Recipients may include:
- ALP employees, consultants and authorised representatives
- Member organisations where necessary to deliver services
- Event venues and event partners
- Training and eLearning providers
- Website, CRM, email and IT service providers
- Professional advisers including legal, financial and audit advisers
- Regulators, enforcement agencies and government bodies where required by law
- Insurance providers where necessary
We do not sell personal data and do not share personal data with third parties for their own marketing purposes without your explicit consent.
International Transfers
Some of our service providers may process personal data outside the UK. Where this occurs, ALP ensures that appropriate safeguards are in place, such as UK International Data Transfer Agreements or other recognised transfer mechanisms.
How We Protect Personal Data
We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, disclosure or destruction.
These measures include:
- Access controls
- Secure systems and passwords
- Encryption where appropriate
- Staff training
- Secure data storage and disposal procedures
How Long Do We Keep Your Data
We retain personal data only for as long as necessary for the purposes for which it was collected, to comply with legal obligations, or as set out in our Data Retention Policy. For example:
| Employment records | Employment records are normally retained for up to six years after employment ends. This may include personnel records, training records, appraisal documentation, performance records, absence records and employment-related correspondence. |
| Recruitment records | Information relating to unsuccessful applicants is normally retained for up to one year after the recruitment process concludes. |
| Membership and business contact data | Information is retained whilst the organisation remains a current member, prospective member, client or stakeholder.Where an individual leaves a member organisation, their information may be retained for up to two years to maintain historic records of membership usage, training participation, certifications and service provision. Where an individual leaves a non-member organisation, their information is normally retained for up to one year. |
| Event and training records | Event, webinar and training records are normally retained for up to three years following the event. |
| Website, Forum and eLearning accounts | Account information is retained whilst the individual remains associated with a current member, prospective member or client organisation, or while the account remains active. |
What Are Your Rights?
Under UK GDPR, you have the right to:
- Be informed about how your personal data is used
- Access personal data held about you
- Request correction of inaccurate or incomplete data
- Request deletion of personal data in certain circumstances
- Request restriction of processing
- Request transfer of your data to another organisation where applicable
- Object to processing based on legitimate interests
- Withdraw consent where processing is based on consent
- Not be subject to decisions based solely on automated processing where such decisions have legal or similarly significant effects
If a personal data breach is likely to result in a high risk to your rights and freedoms, we will notify you and the Information Commissioner’s Office where required by law.
Requests should be made by contacting info@labourproviders.org.uk
We will normally respond within one month of receiving a valid request.
Complaints
If you are unhappy with how we handle your personal data, we encourage you to contact us first so that we can try to resolve your concerns.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: www.ico.org.uk
Changes To This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in legislation, guidance or our processing activities.
The most current version will always be available on our website. Where appropriate, significant changes will be communicated directly to affected individuals.
Contact Us
If you have any questions regarding this Privacy Notice or how we process personal data, please contact:
Email: info@labourproviders.org.uk.
Download a copy of this Privacy Notice here.
Version 2.0
Last updated: June 2026